The Most Intuitive Software
for Executive Search

Last updated: April 2023 Welcome to the Privacy Policy for Kiwano, a Software as a Service (SaaS) application developed and operated by Kiwano ("we", "us", or "our"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you visit our landing page and use our SaaS app. It also outlines your rights under the General Data Protection Regulation (GDPR).

By using our SaaS app, you consent to the data practices described in this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not use our app.

Information We Collect We collect the following types of personal information:
a. Information you provide: We collect personal information that you voluntarily provide to us when you register for an account or communicate with us, such as your name, email address, phone number, and any other information you choose to provide.
b. Information automatically collected: When you use our SaaS app, we may automatically collect certain information about your device, browsing actions, and usage patterns. This may include your IP address, browser type, operating system, and other technical information.
c. Information from third parties: We may obtain personal information about you from other sources, such as data aggregators or public databases.

How We Use Your Information We use your personal information for the following purposes:

a. To provide, maintain, and improve our SaaS app.
b. To communicate with you and respond to your inquiries.
c. To personalize your experience on our SaaS app.
d. To analyze usage patterns and optimize our services.
e. To prevent and detect fraud and other illegal activities.
f. To comply with legal obligations and protect our rights.

Disclosure of Your Information We may share your personal information with third parties under the following circumstances:

a. With service providers: We may share your personal information with third-party service providers that perform services on our behalf, such as hosting providers, payment processors, and customer support providers.
b. For legal reasons: We may disclose your personal information if required by law or in response to legal requests, such as subpoenas or court orders.
c. In case of a business transfer: We may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Data Retention We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Your Rights Under GDPR If you are a resident of the European Economic Area (EEA), you have the following rights under the GDPR:

a. Right to access, rectify, or erase your personal information.
b. Right to restrict or object to the processing of your personal information.
c. Right to data portability.
d. Right to withdraw consent to data processing.
e. Right to lodge a complaint with a supervisory authority.

To exercise your rights, please contact us using the contact information provided below.
Data Security We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction. However, please be aware that no security measures are perfect or impenetrable, and we cannot guarantee the absolute security of your personal information.
Changes to This Privacy Policy We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our landing page and updating the "Last updated" date. You are advised to review this Privacy Policy

Kiwano is not an ATS

Our objective is clear - we're here to redefine your experience with talent management solutions. Unlike many other tools, we believe that effective talent software should cater to a specific audience, to ensure a streamlined and seamless user experience. A myriad of recruiters, such as in-house teams and mass-recruitment agencies, use Applicant Tracking Systems (ATS) to post job listings. Yet, these systems often lead to complex user experiences and can detract from efficiency if you don't need their extensive features. That's where Kiwano stands out. We've designed our features exclusively for executive search consultants, particularly those working on a retainer basis, who reach out directly to passive candidates. We aim to offer you just what you need - no more, no less.

Teamwork is key

Many existing software solutions, even those tailored for executive search, attempt to accommodate every use case for every search firm, leading to overly complex interfaces. This often results in key work being outsourced to personal or research assistants, creating a disconnect between team members that can hinder efficiency. With Kiwano, we've taken a different approach. We've designed our platform to be engaging and easy-to-use for every member of your team, fostering a collaborative environment where everyone can contribute. We offer features such as automatic profile import (from LinkedIn or CVs), automated assignment of industry/function/seniority categories, user-friendly client reporting tools, and intuitive data rendering. If you work in a team, you'll have fun using Kiwano together.

Adaptable to Your Needs

Whether you're a solo consultant or part of a larger team, Kiwano is a versatile tool that adapts to your needs. We've designed our product to be just as effective for individual consultants as it is for teams of varied sizes. If you're part of a larger organization with multiple international offices, stay tuned for upcoming features. These additions will facilitate the seamless integration of multiple teams, while allowing each team, office, or country to maintain their primary workspace.