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The Most Intuitive Software
for Executive Search

Built by Executive Search experts. Simplify your workflow with AI.
About Us

We understand Search

With over 20 years of international headhunting experience, we created Kiwano to be the most intuitive and modern platform dedicated to leadership search. Not a generic ATS. We focus on the needs that matter most to boutique search firms in Europe :

  • Precision sourcing & direct approach
  • Premium client reporting
  • Stronger long-term relationships
Designed for
small teams
Up to 10 consultants

Intuitive by Design

Because Kiwano was built by industry experts, we know the hassle of complex tools and the low motivation to use them. Dive into a world of simplicity with powerful features at your fingertips.

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Ready to save time ?

Automate, Amplify, Simplify
the way you search

Step 01

Organise your workflow

Reduce admin hours: Manage profiles, clients, projects, files, tasks and invoices in one streamlined workspace.

Custom experience: Create your own status list, tags, collaboration or AI settings to fit your operations.

Step 02

Grow your network

Powerful automations: Your database is your most valuable asset. But managing it manually is a pain. Kiwano finds contact details, updates profiles, imports new ones instantly and surfaces similar candidates for every assignment.

Step 03

Collaborate

With your team: Work with your colleagues in a natural way. Decide who can see what and when.

With clients: For each assignment, show your client the progress and the candidates you're working on in the Client Portal. Get notified when they comment on a profile, to keep everyone in the loop. Or export a customizable progress report in seconds.

Step 04

Track your sales

Automation: Upload or send your invoices to Kiwano and let AI parse them automatically.

Tracking: Track revenue in one click and highlight your top clients over the last 12 months.

Step 05

Work faster with AI

Everywhere you need it, never in your way. AI scoring, CV parsing, note editing and profile recommendations help your team deliver more with less effort.

Step 06

Intelligence platform

Launch assignments faster with Kiwano Lab: Generate target company lists and add them to your projets. / Build boolean LinkedIn queries / Analyse your client's market, all based on natural language prompts.
Learn more about Kiwano Lab.

Step 07

Email & Calendar integration

(Coming soon)

Simplify & Automate your candidate communication and interview scheduling by connecting your email and calendar (Gmail and Outlook supported).

Testimonials

What Clients Say

We are a trusted partner of boutique search firms all over Europe, since 2020. Here's how they have transformed their operations with Kiwano.

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"As an independant consultant, I used to work with Excel sheets and LinkedIn projects, as other tools seemed too complicated. Kiwano offers a truely different experience by being so easy to use. It saves me a lot of time and keeps everything organised."
Jenna R.
Independant search consultant, Utrecht
"We really like Kiwano and so do our clients. They can access the candidate profiles we present in a very easy way. When they comment on a profile, we instantly get a notification. Our clients are much more engaged in the search process today."
Marie-Laure P.
Senior Consultant, Paris
"We were struggling with existing tools, mainly because of their complexity. The senior consultants were reluctant to spend time on them and delegated most work to junior researchers or assistants. Kiwano solved this problem by providing a very easy way of working together."
Wim L.
Founder, local office of an international search network, Antwerp
"Unlike other solutions that are very generalistic, Kiwano is meant as an executive search tool only, and it was built by former headhunters. The features are all very useful, especially for a boutique firm like ours."
Holger D.
Partner, boutique firm, Munich
GDPR Act

Data compliance

Kiwano is designed specifically for boutique search firms operating in Europe, with data compliance and privacy built into every feature.

EU-hosted data.

All your data is securely stored and processed within Europe.

GDPR Automation.

Send consent requests automatically offering candidates access to a dedicated data management portal. Manage candidates' data preferences in builk.

AI Act Ready.

All AI features are transparent, human-controlled, and fully aligned with upcoming EU regulations.

Pricing

Flexible pricing adapted to your use case.

Essential.

All the basic features needed to manually organize your workflow.

What is included
  • Profiles, Projects & Client management
  • Add invoices manuallly (up to 20 per year)
  • Collaboration
  • Analytics
  • Advanced search
  • Profile scoring (manual)
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Pro.

Save time & Eelevate your search operations with the latest advancements in AI & automation.

Everything in Essential, plus:
  • AI assistant for Notes
  • Add invoices automatically
  • Intelligence platform (Kiwano Lab)
  • Find contact details
  • AI Scoring
  • Auto-update profile experience
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Any questions ?

Tell us about your needs or ask any questions. We'll get back to you within an hour.

Privacy Policy

Last updated: November 2025

Welcome to the Privacy Policy for Kiwano, a Software as a Service (SaaS) application developed and operated by Kiwano ("we", "us", or "our"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy describes how we collect, use, disclose, and protect your personal information when you visit our landing page and use our SaaS app. It also outlines your rights under the General Data Protection Regulation (GDPR).

By using our SaaS app, you consent to the data practices described in this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not use our app.

Information We Collect

We collect the following types of personal information:

a. Information you provide: We collect personal information that you voluntarily provide to us when you register for an account or communicate with us, such as your name, email address, phone number, and any other information you choose to provide.

b. Information automatically collected: When you use our SaaS app, we may automatically collect certain information about your device, browsing actions, and usage patterns. This may include your IP address, browser type, operating system, and other technical information.

c. Information from third parties: We may obtain personal information about you from other sources, such as data aggregators or public databases.

How We Use Your Information

We use your personal information for the following purposes:

a. To provide, maintain, and improve our SaaS app.

b. To communicate with you and respond to your inquiries.

c. To personalize your experience on our SaaS app.

d. To analyze usage patterns and optimize our services.

e. To prevent and detect fraud and other illegal activities.

f. To comply with legal obligations and protect our rights.

Disclosure of Your Information

We may share your personal information with third parties under the following circumstances:

a. With service providers: We may share your personal information with third-party service providers that perform services on our behalf, such as hosting providers, payment processors, and customer support providers.

b. For legal reasons: We may disclose your personal information if required by law or in response to legal requests, such as subpoenas or court orders.

c. In case of a business transfer: We may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Your Rights Under GDPR

If you are a resident of the European Economic Area (EEA), you have the following rights under the GDPR:

a. Right to access, rectify, or erase your personal information.

b. Right to restrict or object to the processing of your personal information.

c. Right to data portability.

d. Right to withdraw consent to data processing.

e. Right to lodge a complaint with a supervisory authority.

To exercise your rights, please contact us using the contact information provided below.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction. However, please be aware that no security measures are perfect or impenetrable, and we cannot guarantee the absolute security of your personal information.

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our landing page and updating the "Last updated" date. You are advised to review this Privacy Policy periodically for any changes.